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About ZHI Zimbabwe Health Interventions (ZHI) is a local non-profit human development organization whose mission is to help the Government of Zimbabwe …
About ZHI Zimbabwe Health Interventions (ZHI) is a local non-profit human development organization whose mission is to help the Government of Zimbabwe …
Background Zimbabwe Health Interventions (ZHI) is a local human development organization registered as a Private Voluntary Organization. ZHI’s mission is to develop …
Procurement Policies and Procedures
ZHI policies and procedures require that all procurement transactions be conducted in a manner that will provide, to the maximum extent practical, open, fair and free competition. Price analysis should be performed on all procurements, above the minimum threshold, to ensure that the price is fair and competitive. Price analysis can be performed through
evaluation of quotes or bidding process. When a bid is required, an award must be given to the bidder that offers the most advantageous benefit regarding price, quality, past performance, timeliness and other necessary factors. Purchase of goods and services may not be divided into smaller increments to circumvent the requirements of this competitive bidding policy.
General Principles
ZHI staff must always engage in ethical and responsible business practices and make procurement decisions based on acquiring the best value available. It is ZHI’s policy to comply with regulations of the country, donor agencies and organizations as they apply to a specific contract or agreement.
Procurement of goods and services should be based on the following general principles:
• Timely purchase and delivery of quality goods and/or services per approved request.
• Cost effectiveness of goods and services.
• Protection of the buyer and ZHI by adhering to prudent, ethical and best practices of purchasing.
• Receptive to competent counsel and feedback from consumers and management.
• Without prejudice, seeking to obtain the maximum ultimate value for money on each expenditure.
• Good knowledge of materials and processes of manufacture and established practical methods for conducting procurement.
• High level of integrity, ethical behavior, and denounce all forms and manifestations of bribery.
• Upholding full and open competition, transparency, responsiveness, procedural fairness, non-discrimination and professionalism in all procurement processes.
Vendor Registration
ZHI develops and maintains a register of qualified vendors from whom goods, works and services will be procured. Vendors will be evaluated on an annual basis based on quality, experience, capacity, delivery timeliness and price competitiveness. Performing vendors will be maintained and are required to submit a valid tax clearance for the new financial year. Any changes to the company ownership that might have happened during the year should also be communicated to ZHI. Vendors who do not provide the essential information to prove that they are bona fide as properly functioning enterprises will not be considered for business by ZHI. Underperforming vendors will be deregistered. Deregistration of underperforming and blacklisted vendors shall be effected by the Prequalification Committee after receiving sufficient evidence to warranty deregistration. New vendors will be added from the annual prequalification process.